How do I apply for the hosted buyer programme?
Buyers can apply to join the programme via the registration form. There will be an option shown to apply for the hosted buyer programme at the registration page.
Please note: There is a qualifying criteria to join as a hosted buyer, and our team will use this criteria as well as other influencing factors, to decide whether to accept a buyer onto the programme.
What are the qualifying criteria to be a hosted buyer?
When assessing hosted buyer applications, we will consider:
Size and frequency of your events
Your level of purchasing/decision making authority
Geographic locations of your events
Whether we have reached a quota on numbers or locations
How many new buyers are joining the programme
Ability to pre-scheduled appointments with the exhibitors of your choice
Online personal diary to schedule appointments and provide an itinerary for your visit
Exclusive hosted buyer only conference sessions
Accommodation on a bed and breakfast basis, in a minimum 4* hotel for up to two nights, if required
Travel by air, if required
Transfers from airports by car or public transport
Transfers to the hosted buyer networking functions
Access to the exclusive onsite hosted buyer lounge, with complimentary refreshments and lunch throughout the day
Travel insurance
Any transfers outside of the event dates
Any food and beverage expenses not taken within the programme or the hosted buyer lounge
Hotels and flights upgrades
Additional hotel nights
Any additional hotel expenses incurred outside the bed and breakfast option such as meals, mini bar, additional drinks, telephone etc.
What if my company does not allow me to receive complimentary travel & accommodation?
If you cannot accept complimentary travel and accommodation due to your company policy, you can still attend the event as a hosted buyer. During the registration process, simply do not tick that you would like us to book your travel and accommodation. You will still have access to all the onsite benefits such as the hosted buyer lounge and networking events.
Do I have to preschedule appointments in advance?
Yes, pre-scheduled appointments are an essential requirement of attending The Meetings Show Asia Pacific as a hosted buyer. Hosted buyers will be asked, during registration, to confirm that they will comply and make appointments using the online event diary.
Will my data be shared?
As a hosted buyer at this event, your information (plus that of other buyers), will be available via the event app and diary to exhibitors and other delegates.
This information allows exhibitors to prepare and research if you book an appointment with them, and also to decide whether to reach out to you.
Additional to this, if you allow your badge to be scanned whilst on an exhibitor stand or sponsored area, your details may then be used to follow up with you.
Data is limited to:
Name
Company Name
Job Title
Email address
*If an exhibitor scans your name badge at the show, this will also give them the above data.
What if I need to cancel my attendance?
The cancellation deadline for hosted buyers is XXX. Cancellations received before this date will not incur a fee unless travel or accommodation has been confirmed.
Cancellations received after XXX may incur a cancellation fee up to £XXX.
You must cancel your attendance in writing by emailing the hosted buyer team. This will not be effective until you have received a written acknowledgement of your cancellation from the hosted buyer team.
How will I know what my travel arrangements are?
Your travel arrangements will be confirmed to you by the official event TMC by email. You will be advised of your accommodation details nearer to the event. Most air tickets will be issued as e-tickets and will be sent to you by email once booked. Rail tickets will be issued as ‘Ticket On Departures’ and collection details will be sent to you by email with your confirmation. You will receive your hotel confirmations and transfer arrangements by email from the hosted buyer team the week prior to the event.
What if I need to change my travel arrangements?
Contact the hosted buyer team. Please note that changes to flights are subject to availability and buyers will be responsible for any additional costs incurred. If further nights’ accommodation is required this will be up to the hosted buyer to book and pay for these extra nights.
Do I need a visa to enter Singapore?
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Who do I contact if I have any problems or queries?
Pre-event: Please email here and a member of the team will respond as soon as possible.
Onsite: Please come to the hosted buyer lounge, where we will be happy to help you.
